MEETING MINUTES


__________________________________________________________________________

Aspen Ridge Property Owner's Association 

Directors Meeting 

27 July 2024

Board members present

Curtis Page, Neal Humphrey, Jennie Likes, Richelle Heldwein, Ron Carr, Crista Rostrom


President - Neal Humphrey

Vice President - Curtis Page

Secretary - Jennie Likes

Treasurer - Richelle Heldwein

Board Member - Ron Carr

Board Member - Crista Rostrom








___________________________________________________________________________

Aspen Ridge Property Owner's Association

Annual Members Meeting

27 July 2024

Attendees to ARPOA Annual Meeting – July 27, 2024

Attending in person  

Board members

Curtis Page, Neal Humphrey, Jennie Likes, Richelle Heldwein, Ron Carr

Owners

Todd Bohn, Tamara Skenandore, Janet Packham, Randy & Melanie Orullian, Crista Rostrom, Mike & Marsha Bown, Greg & Lisa McAlister, 

Brad & Lynelle Simmons,  Richard Likes    

Attending Zoom

Delaney Nalder, Donetta Vaughan, Charlotte Shearer

 

Directors for 2023 - 2024: 

President: Curtis Page

Vice President: (vacant)

Treasurer: Richelle Heldwein

Secretary: Jennie Likes

Director: Ronald Carr

Director: Neal Humphrey

Website:

www.aspenridgepropertyownersassociation.com

Board E-mail:

aspenridgeislandpark@gmail.com

Discussion Topics:

35 out of 110 homeowners have not paid dues. Richelle is working to get more to pay. The roads cost between $13,000 and $15,000 each year, this includes grading and dust suppression. There is $1418.04 left in the account.

There is lots of information on the website. It includes vendors, cleaning services, Big Springs Water Co. info, Bylaws, meeting minutes, and a brief history of Island Park by John Scott. It also includes information about being a good neighbor. 

Gary Cooper of Mountain Valley Construction has been taking care of the roads in Aspen Ridge for 15 years. He knows the roads really well and has served us well. This year is no exception. He did a great job grading the roads and improving their condition. Neal took time this year to go around the subdivision with Gary. 

There is concern about getting dust suppression on the Fir curve. Those living there are planning on contacting Gary. Elk Dr. also needs some dust suppression. 

Deer Dr. needs some grading and gravel work. Those living on those two roads are planning on contacting Gary.

Curtis brought up a concern about the type of garbage containers being used. Nothing was going to be done at this time.

Dustin Parkenson, owner of Big Springs Water Co., presented and answered questions about the water in our subdivision. He explained that on Sept 30, 2023, his company took the Island Park Water Co. in receivership. Receivership is when the court takes the company management from the owner and gives it to another company to manage. There has been about $300,000 invested in the water system at this point. To facilitate this, assets of IPWC were sold.  The Receiver is responsible   to find a buyer or new owner. There were a couple buyers who looked at the water system and did not want to buy it. Big Springs has created a separate entity  - a nonprofit of 7 to 9 board members. Dustin will stay as the President of the nonprofit for 18 months at no cost to make sure everything is in working order. 

Water rates will change. However, funding agencies like to work with nonprofits versus companies. Funding agencies that provide grants are more likely to give the grant money to  nonprofit organizations. A nonprofit organization is member run. With it being member run, the Public Utilities Commission will not be involved but DEQ will still be involved for water quality control. 

At this time, there are 460 billable customers. Dusitn will be looking into tracking and finding all of the customers which could be up to 500 or 525.

They are trying to get everything in place for the upcoming funding cycle beginning in January 2025. There could be a $400 to $500 one time assessment in order to get things started by 2026. This will cover much of the engineering that needs to be done prior to beginning work.

A question was asked about drilling personal wells. Dustin addressed this by saying that most drillers will just drill to the quantity of water not to the quality of water which is much deeper and more costly. 

Dustin also said that all of Island Park has water quality issues not just Aspen Ridge.

There is about $4000 left in the balance for Snow Removal. Only 36 out of 90 cabins pay on the snow removal account. The rates haven’t changed for a long time. It seems to work for now. Ron collects the money and HB does the snow removal. You need to remember that if you pay Kevin directly, we don’t get the money to cover the main roads that we all use to access the side roads. 

It was brought up that the reason for paying that yearly fee is if a cabin catches fire and the equipment can’t get down the road because of lack of plowing - all is lost. 

To make it easier to pay, Richelle is going to share the PayPal information with Ron to put in his letter. She will then make sure he gets the money paid for snow removal. 

The question as again asked, how can we put snow removal with the annual dues? We will look into a way to make it work. \

Homeowners are encouraged to contact the county about the parking for the trailers in the winter to put pressure on them to work with us. 

There are differences of opinions on this issue with the each board member. Curtis can see the reason, however, he felt it was in the best interest to vote no on the issue. Richelle compared us to Island Park Village, and encouraged us to vote yes. Neal could see real problems with someone taking over and causing real problems for homeowners. He encouraged a no vote. Jennie talked about the real reason for the Bylaws being the way they are  - that is to make sure the roads are in good condition for all who use this subdivision, whether it is permanent resident, rental property, or occasional getaway. She encouraged a no vote. There were a couple more patrons who commented and also encouraged a no vote. 

The vote was taken, 3 voted to increase the number of votes for property owners who own more than one improved lot. 11 voted no to changing the Bylaws. 

The Bylaws and Articles of Incorporation will remain the same.

It was voted to have Jennie to continue as a board member. Crista Rostrom was nominated and voted to take John Scott’s position on the board. Curtis volunteered to stay and was voted to accept his continuation on the board. 

Questions:

Concern was voiced about weed issues. Spotted Knapweed is an invasive weed that has been seen in the subdivison. The Board has put it on their agenda to look into what needs to be done. Members can also help with getting rid of this noxious weed.

There was talk about the Highway news - wanting to put 4 lanes all the way through Island Park. There is a petition that can be signed.  Links for the petition is on the ITD website and Henry’s Fork Alliance

There is also a petition for the airstrip and hotel that is being proposed for Island Park. 

Richelle is going to look into putting the Facebook links for Island Park Classified, Involved Property…, and Island Park Community on our website. 

We would like to thank all who attended and hope these notes help those on Zoom make more sense of the meeting. 


___________________________________________________________________________

Aspen Ridge Property Owner’s Association

Directors Meeting Agenda and Minutes

21 May 2024

Attendees:

_X__Richelle Heldwein, _X__Jennie Likes, _X__Ronald Carr, _X__Neal Humphrey, _X__Curtis Page

Discussion Topics and Minutes:

1. Roads:

a. John had coordinated roads last year. Volunteer for this year? Neal.

Mountain Valley Construction, 208 522 8449. Gary Cooper. Last year was $14k+450

b. Fir needs a lot of work. Most other roads need some work

c. RFQ for culvert by Drift Lodge? Yes. Bottom of Fir, corner of AspenRidge? No


2. Summer Owner’s Meeting – Curtis/ all

a. Date, time – Sat July 27, 10:00 am? (Jul 24 is the prior Wed)

b. Lakeside Lodge, upstairs conference room (same as last year)

c. Curtis to confirm with Dave at Lakeside

d. Audio gear – Neal?

e. Notify owners – Richelle already sent labels. After confirming with Lakeside, then Richelle update on website and send emails probably two times, Jennie mail postcards at least 14 days prior to meeting

f. Include Zoom details, notes about director openings. CP

g. CP members meeting agenda, 20d in advance


3. Directors and terms

a. John Scott, vice president, passed away in Feb 2024. Seat is still vacant

b. Jennie Likes (secretary) term ends this year. Run again?

c. Curtis Page (president) term ends this year. Run again?

d. We’ll decide in the next couple weeks and inform directors.


4. Parking lot restrictions – Ron Carr

a. Last year, county didn’t enforce. What about next year? Ron write county again.

b. Contact other property owners and HOAs who rely on the parking lot (Jackboot, Sawtelle, Henry’s Lake). Curtis


5. Ron Carr's proposal to bring snow removal responsibility into the POA (this is where we left it in August)

a. Review current process (Ron)

i. Base fee $75 for 1 – 7 days, $125 for 14+, more for rentals

ii. Withholds 20% for main loop

iii. If depleted, asks for more money

iv. Maintains main roads all year, and side roads ‘as requested’. No driveways.

b. Alternative approaches such as flat-rate for all, and any other ideas

i. Richelle: could ask for a small amount like $50 annually from all members, enough for main roads. May get some pushback, but may be enough for main roads. Could persuade with safety points like firetruck access.

c. Ron: Leave as-is for now. Others: Potentially revisit in later meeting

d. Ron and Richelle bring list of owners who are not paying, encourage to pay during meeting.


6. Member request to consider changes so members get one vote per assessment payment (Bylaws already require assessment payment for each developed property) -- Curtis

a. Put to member vote yes/ no for a change to allow one vote per assessment payment.

b. Each director can recommend to vote yes or no, with reasons

c. Curtis propose details for Bylaws/ Articles. Similar to what we discussed in Mar 2023 board meeting. Include some language about voice vote or any

member call for a “division of the house”.


7. Water system updates - Curtis

a. Big Springs Water Company LLC acquired Island Park Water per 20 Sep mail from Dustin Parkinson

b. Boil order was lifted 19 Dec per email from Kelsey Carter.

c. Any changes to rates, quality, billing practices? Rate unchanged 

_______________________________________________________________________________________________________________________________________

Aspen Ridge Property Owner’s Association  

                 Directors Meeting Agenda and Minutes  

                               17 Aug 2023

  Attendees:  _X_Richelle Heldwein, _X_Jennie Likes, _X_John Scott, _X_Ronald Carr, _X_Neal  Humphrey, _X_Curtis Page  

Discussion Topics and Minutes:  

1. Legal documents  

a. Member-agreed Bylaws changes were notarized and mailed to county  recorder.  

b. Annual report was submitted to the secretary of state (changed directors  and agent)  

c. Curtis send both to Richelle to post on website after recording. Send  member meeting minutes and directors meeting post-members meeting.  2. Additional website content  

a. Board members. Jennie Likes Secretary. Neal Humphrey Director. No  other changes  

b. Promote good citizenship and acting like good neighbors - trailers, private  property, garbage, no camping, bear danger, stay away from animals,  noise (motorbikes, music), etc. Encourage owners to add content to their  renter information/ book (Curtis to propose)  

c. Service providers, agencies  

i. Some members requested to add Dad’s cleaning, garbage and  constr.  

ii. Curtis requests to add:  

1. Cleaning services: Mountain High Hospitality, Colleen  Erickson, 208.317.4827  

2. Garbage collection: Two Rivers Services (TRS), Casey Hoskin, 208.360.4254  

d. ‘Thank You for Your Service’ to outgoing board members Steven  Packham and Joel Christophersen  

3. Water system updates and next steps for the board  

a. DEQ has requested letters of intent from anyone interested in serving the  Receivership role for the water system.  

b. They'll likely also solicit LOIs soon from anyone interested in acquiring the  water system or parts of it (ie, the Aspen Ridge system)  

c. All agree to not pursue at this time. If there’s some material change, we  can revisit  

4. Member request to consider changes so members get one vote per assessment  payment (Bylaws already require assessment payment for each developed  property)  

a. Put to member vote yes/ no for a change to allow one vote per  assessment payment. 

b. Some directors can recommend to vote no, and mention the difficulty  tabulating, and that votes have never been close. One director knows a  case where investors bought enough properties, then dissolved the HOA  and treated residents poorly.  

c. Other directors can recommend yes. One person owns property in several  HOAs where each property gets a vote.  

d. Curtis propose details for Bylaws/ Articles. Similar to what we discussed in  Mar 2023 board meeting. Include some language about voice vote or any  member call for a “division of the house”.  

5. Ron Carr's proposal to bring snow removal responsibility into the POA  a. Review current process (Ron)  

 i. Base fee $75 for 1 – 7 days, $125 for 14+, more for rentals  

ii. Withholds 20% for main loop  

iii. If depleted, asks for more money  

iv. Maintains main roads all year, and side roads ‘as requested’. No  driveways.  

b. Alternative approaches such as flat-rate for all, and any other ideas  i. Richelle: could ask for a small amount like $50 annually from all  members, enough for main roads. May get some pushback, but  may be enough for main roads. Could persuade with safety points  like firetruck access.  

c. Ron: Leave as-is for now. Others: Potentially revisit in later meeting  6. Signage: Jennie noticed some signs have fallen  

a. Curtis ask handyman to fix asap. Could be a small cost. Richelle may  have some extra speed limit signs, will follow up.  

7. Roads:  

a. Fir still needs some work.  

b. John to ask Gary please schedule for this summer 

____________________________________________________________________________________

Aspen Ridge Property Owner’s Association  

Directors Meeting Minutes  

                                 22 July 2023  

Directors in Attendance:  Curtis Page, Jennie Likes, Neal Humphrey, Ron Carr, John Scott  

Discussion Topics and Minutes: 

1. Secretary position  

a. Curtis nominated Jennie Likes. John seconded  

b. All voted in favor  

   c. (Richelle also agreed via text message later in the day) 

____________________________________________________________________________________

Aspen Ridge Property Owner’s Association  

Annual Member’s Meeting Agenda and Minutes  

22 July 2023  

Directors for 2022 - 2023:  

President: Curtis Page  

Vice President: John Scott  

Treasurer: Richelle Heldwein  

Secretary: Joel Christophersen  

Director: Jennie Likes  

Director: Steven Packham  

Website:  

www.aspenridgepropertyownersassociation.com 

Board E-mail:  

aspenridgeislandpark@gmail.com 

Member Attendees:  

(In-Person) Curtis Page, Steve Packham, Wayne Winder, Scott Diamond, John  & Pat Scott, Melvin Wagoner & Teresa Tuma, Lane & Robyn Steel, Ceila Ulis & Carolyn  Wertz, Randy & Melanie Orullian, Bart & Janie Brower, Nathan & Delang Nalder, Joel  Christophersen, Lisa McAlister, Neal & Chris Humphrey, Ryan Smith, Ron Carr, Richard  & Jennie Likes, Warren Bergholz (19 Members; 27 total)  

(via Zoom) Michelle Badger, Charlotte Shearer, Keith Zollinger, Kathleen &  Garth Nelson, Richelle Heldwein, Ron Hanson, Julie Hill, Daniel Fitzpatrick (8 members;  9 total)  

Discussion Topics and Minutes: 

1. Financial report (Richelle)  

a. See attached annual report, which was shared with attendees  

b. Planning to leave assessment at $200/ year  

c. Potentially decrease next year if high proportion of members continue  paying  

2. Website tour and updates (Richelle)  

a. See above for website address/ url  

b. Will continue adding information about roads as well as other topics for  which the POA is not directly responsible (snow removal, water, etc)  3. Road status (John)  

a. Board sent for bids in the spring, and stayed with Mountain Valley  Construction. Cost was very close to competitor, and Gary has been doing  a good job for years  

b. Graveled, graded all roads in mid-June, including steep and narrow ones  c. Two members mentioned Pinion didn’t get graded. John check to get it  done later this summer  

d. Some noted they were pleased with the road condition – particularly the  main roads which get extra traffic

e. Some were concerned about snowmobile trailers parked on roads, and on  neighbor’s property in winter, with potential safety issues. Board to add  ‘good neighbor/ good citizenship’ guidelines in communications to  members such as website.  

4. Garbage (Curtis)  

a. Reminder to please use only bear-proof containers  

b. No loose trash!  

c. Encourage owners to tell visitors and renters about rules and risks in  communications to members such as website  

5. Water system (Curtis)  

a. Actually out of scope for the POA and directors. However, a couple of us  went ‘above and beyond’  

b. Helped with communication (email list), status updates, follow ups with  water company and regulators for timely resolution  

c. Researched feasibility, costs and benefits of ARPOA potentially acquiring  the wells and water distribution system in the subdivision. On hold as of  meeting date.  

d. Q&A with Idaho Department of Environmental Quality (DEQ) and Public  Utilities Commission PUC) representatives. Key points follow:  

i. All cabins in the subdivision are under a ‘boil order’ until further  notice from DEQ  

ii. PUC issued an order with several concerns for Island Park Water  Company (IPWC). For each concern, IPWC could avoid fine by  correcting the issue.  

iii. Otherwise, the water system could go into receivership, where the  state and an operator take over until transition to a final owner(s)  iv. IPWC has appealed the PUC order  

v. Members and directors requested that the DEQ and PUC please  keep us informed  

vi. Annual water tariffs/ rates have been and will be requested by the  water system owner, and approved by PUC. The current rates are  very low, around the second-lowest in the state  

vii. Agency measures are in place to ensure the water system will not  be simply turned off  

viii. The Aspen Ridge system had 16 ‘significant findings’ in the Oct  2022 Sanitary Survey. As of 30Jun, only two had been addressed.  ix. DEQ and PUC have websites and places for customer complaints  x. Boil order will stay in-place until two consecutive days of DEQ supervised non-contaminated samples  

6. Director vacancies (Curtis)  

a. Joel Christophersen’s and Steven Packham’s terms are ending. The  board and members wish to thank Joel and Steven for their service!  b. Discussed responsibilities and time commitment  

c. Nominate and vote for two replacement directors  

i. Steve Packham nominated Ron Carr. Todd Bohn seconded the  motion. Nomination was APPROVED with unanimous vote 

ii. Jennie Likes nominated Neal Humphrey. Melanie Orullian seconded the motion. Nomination was APPROVED with unanimous vote  

7. Bylaws change for voting and assessment payments (Curtis).  

a. Formalize current practice, where owners are asked to pay assessment  for each developed lot.  

b. Rationale: Current practice. Assessments are needed for road maintenance. Non-developed lots cause no road traffic, whereas  developed lots do cause traffic.  

c. Detailed Bylaws changes  

i. Add to existing Art II, ‘Voting’: “The voting status of a voting member of the Association will be dependent on full payment of the  assessed fees as established by the Board of Directors.”  

ii. Add Article X, ‘Assessments’: “Annual assessments shall be paid  by owners for each Developed Property. For this purpose,  Developed Property means each property having one or more inhabitable building(s) on it. Therefore, owners with more than one  developed property shall pay more than one assessment. County records such as total assessed value and photographs may be used to determine this status.”  

iii. Curtis Page motioned to approve the change. John Scott seconded  the motion. Bylaws change was APPROVED with near-unanimous  vote (well over the required 2/3 of attendees)  

8. Other business  

a. Lisa McCalister motioned to consider another change to governing  documents so that members who pay more than one assessment would  also have more than one vote (one vote per assessment). Steve  Packham seconded the motion. Members approved (well over 2/3 of  attendees). Board will present a recommendation(s) to Members next  year 

b. Snow removal 

i. Currently out-of-scope for ARPOA and board.  

ii. Ronald Carr is managing snow removal.  

iii. Current balance is about $3000. 

iv. Ron encouraged owners to pay their fair share for snow removal v. Steven Packham motioned to consider bringing snow removal and  fees within the responsibility of ARPOA and the board. Lisa McCallister seconded the motion. Members approved (one opposed). Board will present a recommendation(s) to Members  next year. 

9. Curtis Page motioned to adjourn. Jennie Likes seconded. Members approved  unanimously. Meeting adjourned. 

ATTACHMENTS:  

2023Annual Finance ReporttoMembership.xlsx.pdf 

________________________________________________________

ARPOA Board Meeting

27 June 2023

Attendees:

_x_Richelle Heldwein, _x_Jennie Likes, _x_Steven Packham, _x_Joel Christophersen,_x_John Scott, _x_Curtis Page 


Discussion:

- It would require a lot of directors’ work and POA money, for attorney’s fees, member meetings for bylaws votes and iterations, backlog water testing, PUC transfer

- One or two established water companies appear very interested in acquiring the system, and they'll probably do a better job than the POA

- Cost of urgent repairs is uncertain

- Although we could probably obtain financing (loans and possibly grants), we'd have to get some of the documents in place first and that would cost money

- There was a proposal to change the classification to 'recreational' or similar, to somehow reduce the requirements. But DEQ's recent re-classification (non-community, non-transient), appears to be accurate and appropriate and there's no legitimate way to re-classify. 

______________________________________________________________________________________________________________



ARPOA Board Meeting

25 May 2023

Attendees:

_x_Richelle Heldwein, _x_Jennie Likes, _x _Steven Packham (recapped after Zoom meeting), _x_Joel Christophersen, _x_John Scott, _x_Curtis Page 


Discussion:


______________________________________________________________________________________________________________

ARPOA Board Meeting Minutes

10-11-22


Board Members in Attendance:

      John Scott

      Steve Packham

      Jennie Likes

      Richelle Heldwein


Finances: the finances were reviewed.

      Checking Balance:$12,666.94

      Profit/Loss YTD: $2963.76

      Outstanding Dues Balance:$22,438

      Collected since invoice mailing: $8575.00

      Annual Finances prepared for 2018-2022 and will present at next member meeting

Discussed the need to have 2 years worth of expenses on hand prior to payment of annual road work and this should be accomplished with the 2023 dues invoices going out in January.


Website:

     Added Finance tab, Directory tab, and Minutes tab to the website


Roadwork:

John Scott talked to Mountain Valley Construction on the prior years work and the process for assessing road needs.  It is discussed that some roads are difficult to get big equipment on, but does the best he can.  Later this year due to Blackfoot work in the area.  Also It was discussed that it would be a good idea for the board to meet with Mountain Valley Construction prior to Spring work and put together a large map of work to take to the next member's meeting for input and plan for the following year.


Number of Votes

Steve requested that at the next member meeting that we discuss the number of votes that people get.  Suggested that the board propose that each owner only get one vote, not one vote per property.  Still ok to assess dues for each property as the more properties one owns the more wear and tear on the roads, so the dues being assessed on each developed property makes sense, but still only one vote per owner no matter the number of properties. 


Discussion of Snow Plowing Fees

Noted that Ron Carr handles the snow plowing fee.  There is a $75 annual fee for firing up the snowplow and then additional fees for each property that has their driveways plowed.  Richelle commented that she didn't know about the $75 fee and has been paying Michaelson's directly for driveway service.  Ron has a list of past due fees for owners.  We can have Ron present that at the members meeting as well.


Meeting adjourned at 7:15 pm.

______________________________________________________________________________________________________________


ARPOA Directors Meeting

30 Jul 2022

_x_ Jennie Likes, _x_ Joel Christophersen, _x_ Steven Packham, __ Warren Bergholtz (optional), _x_Richelle Heldwein, _x_ Curtis Page, _x_John Scott

Topics

1. Select officers

a. President. Steve nominated Curtis, Richelle seconded. Unanimous

b. Treasurer. Curtis nominated Richelle, Joel seconded. Unanimous

c. Vice President. Joel nominated John Scott, Richelle seconded. Unanimous

2. Steve would like to serve out the remainder of Jay Hill’s seat (elected 2020), so his term ends next year.

3. Send latest Bylaws, Protective Covenants, Articles of Incorporation to all, along with ‘where it’s filed’. Encourage all directors to read them! - Curtis

4. File annual report with Idaho Secretary of State – Curtis

5. Joel met with K Koffin, and obtained records from her, and has a mailbox key.

6. Where to file newly-changed bylaws?

a. Fremont county has an obsolete version. Plan to file with county, so their obsolete

version effectively gets updated. Need notarized, then send originals. Curtis

b. What about Secretary of State? Steve check his notes, and Curtis call SOS, to see if they have any bylaws on record. If so, then also file new Bylaws with the state

7. Review minutes from Members Meeting last week

a. Curtis Page motioned to change Bylaws to allow voting by mail or email. All attendees voted against.

b. Curtis Page motioned to change Bylaws to allow virtual Member Meetings, with virtual voting in meetings. One Nay, all other attendees Yay. Passed with at least 2/3 of attendees voting in favor.

c. Three Members volunteered to serve.

i. John Scott

ii. Richelle Heldwein

iii. Steve Packham

iv. All attending members voted in favor for all three new directors

d. Financial report was read aloud by Warren. Do we need a written report for the Members Meeting Minutes? Richelle ask Warren.

e. File annual members meeting minutes in a publicly-accessible place. Evaluate Google Drive or similar web space, accessible (read-only) for all members who provide emails. All agreed. John.

8. Add all directors for read-access to the existing Google Drive and send website (already being used for Board of Directors’ files). Jennie.

9. Action items from Members Meeting

a. Follow up with Blackfoot, get their contractor to clean up the damaged roads. Warren? Joel and another noted this clean-up is already happening to some extent.

b. Curtis suggested: Budget permitting, consider more dust suppression, more road improvement. Not agreed.

c. Improve assessments notifications. Richelle

i. Scrub mailing/ emailing list, make sure we have the latest for all (check members meeting attendees list, etc)

ii. Make the notices look more like invoices.

iii. Show past-due amounts. Send multiple notices when past-due.

iv. Include wording to the effect ‘property could have a lien for non-payment, which must be cleared before any sale’. Review Covenants about this. Check with an attorney if needed.

v. Post a ‘hall of shame’ of members who aren’t paying

vi. Set up for Venmo or similar, for easy on-line pmt

vii. Set up an email address for ARPOA

viii. Snow removal, water service, sewer service, garbage collection, are all out of scope for ARPOA.

d. Mail and email notices and other communications (instead of just US Mail)

e. Clarify date range for assessments (Just before summer meeting?). Is there a ‘fiscal year’? Richelle check w Warren on this.

f. Curtis - Contact title companies, and provide basic info about ARPOA, to improve visibility for people buying property in the subdivision.

10. Regarding multiple properties, multiple assessments, and multiple votes.

a. Following up the topic from Member’s Meeting, Curtis proposes to change Bylaws to

something like this:

i. Every owner pays at least one assessment and gets at least one vote (regardless whether property is developed) (all agreed on this point)

ii. If an owner has more than one developed property, then that owner should pay an assessment for each developed property.

iii. If the owner pays multiple assessments, then the owner gets one vote for each developed property, for which they’re paying assessments.

iv. One vote per developed property, and

v. Definition of 'developed property' -- Livable building, with plumbing, toilet, electricity, sleeping area. Certificate of Occupancy would be evidence of livability.

vi. Not all agreed on multiple votes concept.

b. Agreed it needs further study. Review legality, common HOA practice, etc. If it makes sense, we’ll have another members meeting in a couple months. Also, maybe check the numbers – how many own multiple developed properties, etc. Assess potential for abuse.  Curtis noted it would be good to loop back with members, before next July. Richelle.

c. Date for next Members Meeting. A couple members requested to be about two months

11. Outstanding road bill, ~ $12k. Jennie forwarding to Warren, who will probably pay right away.

12. Richelle schedule time with Warren to hand off Treasurer responsibilities.

a. May make sense to have two check signers. Joel offered. All agreed.

13. Main point of contact with the road team. Steve volunteered, all agreed